Hart Ranch Camping Resort
Quarterly Meeting
November 10, 2012
Meeting was called to order by Pres. Ripperda. All board members were present, and a few members. Motion was made to approve the agenda with the correction of adding the minutes from the August quarterly meeting. Motion carried.
The August minutes were approved.
Sec. Day read the workshop minutes; the board approved them.
Matt Johnson gave the treasurer’s report:
As of October 31, 2012, cash in the Pioneer Bank checking account was $38,566. The Pioneer Bank Money Market balance was $153,446; Black Hills Federal Credit Union balance was $77(must be kept until CD matures); and Pioneer Bank and Trust balance was $574. Cash on hand in the ATM machine, petty cash, and change funds were $10,293.
The following are also balances from October 31, 2012:
Certificate of Deposit $297,410
RBC Wealth Management Investments $354,015
Community Bank- $245,000
Black Hills Federal Credit Union $120,083
According to the balance sheet, as of October 31, 2012, total assets were $5,875,009; total liabilities were $382,191, and member’s equity was $5,492,818.
Board approved.
The membership report was given by Bob McCormick. As of October31, 2012, HRCR has 3935 paid active members compared to 3938 on July 31st. Our active membership has stayed relatively flat over the last quarter. We currently have 1482 ‘P’s, 672 ‘A’s, 1709 ‘B’s and 66 ‘C’s. In addition over the summer the sales department conducted 127 tours, transferred 40 memberships from member to non-members, and transferred 13 memberships to associate’s children and 9 resales. I would like to thank Andrea, Brad and Paul for their hard work in keeping our membership numbers flat this last quarter. We still have 107 memberships for sale including P’s, A’s and B’s. If you know of anyone who may be interested on purchasing one of the memberships, please contact our sales department. Board approved.
Manager Tim Schnabel gave the manager’s report. Improvements continue to be made to the resort. Staining of the lodge, repairs finished from hail damage, sprinkler system updated, painting of the pool area, over all upkeep.
Plans for the next year include; development of a call center for member services and sales.
Chop House will no longer serve Hart Ranch, Tim will be opening up the operating of the restaurant to bids.
Kathy Payne resigned as activities director, Tim is looking for a new director.
Sales update:
Continue advertising, focus on more key trade shows, utilize our members who travel. Focus on successful market campaigns.
Karen gave a brief report on what has been budgeted for 2013.
New flooring in the restaurant, new lawn mower, set aside dollars for new water heaters, and four new light poles in the meadows. Repairs to Hart Mart outside wall, new lounge chairs for the pool area and paint for the pool. These dollars have set aside from the long range plan.
Also new security cameras are installed. Very few incidents in the storage area since the gates have been installed.
Meeting adjourned.
