HART RANCH CAMPING RESORT
ANNUAL MEMBERSHIP MEETING
August 29, 2009
The meeting was called to order by President Jerry Swarts at 10:00 a.m. Jerry advised that since he was unable to attend the working session, Vice President Dean Sankovich will chair the meeting. Board of directors were introduced to the members in attendance.
Harry Hixon read the minutes of the June 13 and August 28, 2009, meetings. Motion was made by Harry to approve minutes as read, seconded by Randy. Motion carried.
Randy Baker read the treasurer’s report. Motion was made by Randy to approve the report, seconded by Harry. Motion carried.
Jim Walls gave the membership report. The resort currently has 4,583 members, which is a net gain of 237. Over the past year 179 memberships were terminated. Motion was made by Jim to approve the report, seconded by Randy. Motion carried.
Kevin Schlechter gave the manager’s report. He thanked the workampers and recognized the various department managers. Occupancy numbers are up 1,620 nights compared to last year. Activities for today’s 25th anniversary celebration were reviewed. The majority of areas in the park will be shutting down on September 12. Maintenance has been working on electrical problems, replacing timers with photo cells. A compressor was replaced at the Hart Mart. Sprinkler system has been repaired. WiFi is still having issues with other users being on same channel as resort.
Johnny Kilpatrick gave a report on the restaurant
Terry Kilpatrick reported on the sales department.
Old Business:
WiFi – The current system has been checked out and management and the board are continuing to review solutions for improved service.
72-Hour Rule – Non-occupancy numbers will be reviewed at November meeting.
Hail Damage – Repairs have all been made except for the siding on Dakota cabins. Insurance will only cover the damaged sides, and matching siding is no longer available. Since cost to repair all sides is more than the $83,000 in reserve account, the money will be moved to Capital Reserve Account for future hail damage.
New Business:
Dean reviewed a phone quote from Quest. A three-year contract would save an estimated $4900 annually. Improved cable television service is being researched.
Income reports show less income this year compared to last year, which is attributed to the change in financial year. Members should only receive one bill this year for all of services they are receiving.
Profit and Loss – Total income year-to-date of $1,340,900 after depreciation is showing a $128,000 deficit. A profit should result by the end of the year show as expenses for remainder of year will decrease.
Strategic Planning Meeting was held August 14. Removed $60,000 from 2009 plan for items that have not been purchased. Proposed budget recommendations for 2010 and 2011:
$12,000 to expand outdoor storage lot
increase indoor storage amount from $35,000 to $55,000 to allow for cement floor
Remove any additional amounts for indoor or outdoor storage
2010 capital budget item to re-key the resort put on hold because card system is being proposed
$100,000 for Colt cabin replacements. Will buy replacement cabins in fall allowing Maintenance to set up units prior to spring
The next meeting dates are:
November 5, 2009 – Planning Meeting
November 6, 2009 – Working Session
November 7, 2009 – Membership Meeting
Comments from the floor were accepted and discussed.
Randy made a motion to adjourn, seconded by Harry. Motion carried.
