Hart Ranch Resort
Board of Directors
August 28, 2010
The meeting was called to order by President Bill Okrepkie at 9:00 a.m. Board members present: Bill Okrepkie, Jim Walls, Vicki Day, Harry Hixon, and Karen Ripperda.
Okrepkie asked each Board Member to introduce themselves; after which he made welcoming remarks, and gave an overview of the Workshop Meeting held on Friday, August 27, 2010.
Minutes of the Workshop were read by Ripperda. Motion made by Hixon, seconded by Day for approval. Motion carried.
Jim Walls presented his thoughts on providing a sales program next year to increase the 4,150 members to the 5,500 allowable by the By-laws.
Harry Hixon explained that earlier this morning, the Board and Carey drove around the park to review various cabin sites, storage area, Meadows, and the land available for expansion. Hixon then explained that the total maintenance fees we have received is $1,283,383.00. Expenses minus utilities, property tax, insurance, and payroll equal $1,283,383.00; leaving a shortage of $231,304.63. Yesterday at the Workshop he had suggested a 5% – 7% increase in maintenance fees, and it was the overwhelming desire of the membership present to increase them by 10% and cover the shortage. Comments from members at this meeting indicated they would like to see the fees increased annually 1% – 2% in lieu of the larger increase which had been approved.
Hixon further explained the reasons for installing electrical meters was to develop the information needed by the Board to determine if our $2.50 daily utility use fee was sufficient to cover those expenses.
Members requested that the Board post their long range plan in the Lodge along with the financials.
Other topics of comment brought forth by the members included the following:
- Dissatisfaction with the limited amount of time that was provided last year to upgrade their type of membership to a P.
- In order for perpetuation of the park, perhaps the 21 day stays should be reduced to 14
- A suggestion was made that perhaps people that currently have a P membership may be interested in downgrading, because they no longer need the additional benefits a P membership offers.
- It is felt that the 72 hour rule is being abused by some of the members
- The Board was reminded that the only person they hire is the Resort Manager, and he needs to be allowed to manage all other employees
- Discussion was brought up regarding Member Workampers vs Non-member Workampers.
Carey Keith gave a brief update on the two new software programs that were approved by the board. One is for Accounting, the other for Reservations.
The meeting was adjourned at 11:50 a.m.
Respectfully submitted,
Karen Ripperda, Secretary
